POSITION: Director of Accounting

REPORTS TO:  Executive Director of Finance and Operations

PURPOSE: The job of the Director of Accounting was established for the purpose of providing leadership over the accounting, purchasing and payroll functions for the Ellensburg School District.

Candidates with diverse backgrounds are encouraged to apply.

 

RESPONSIBILITIES: 

•  Assists in development and implementation of internal control functions throughout the District at all departments and buildings and conducts internal audits annually (e.g. InTouch transactions, fee waivers, inventory, etc.) for the purpose of ensuring effective internal controls are in place and functioning correctly.
• Assists in the development and generation of specialized reports, as deemed necessary, for the purpose of conveying information, providing documentation, and creating written reference.
•  Responsible for the day to day supervision of business office personnel for the purpose of ensuring an efficient, effective and productive work environment.
• Attends fiscally-focused meetings, workshops, seminars and in services and maintains membership in applicable state organizations (WASBO) for the purpose of maintaining skills, receiving and conveying information on new and improved procedures, as well as complying with District requirements and applicable laws, regulations and accounting principles.
• Communicates effectively with others at all levels (e.g. management, clerical support, regulatory officials, and other district personnel) for the purpose of clearly ascertaining the concerns raised and to respond courteously, promptly and accurately.
• Complete employers required training for the purpose of maintaining current knowledge regarding specific job and/or district, state and federal rules, regulations, policies and procedures.
•  Composes written materials (e.g. correspondence, meeting minutes, etc.) for the purpose of documenting activities, providing written reference and/or distributing and conveying information.
• Maintains a wide variety of fiscal information, files and records (e.g. bank statements, NSF tracking, support for journal entries, etc.,) for the purpose of documenting activities, providing written reference, conveying information and/or complying with financial, legal and administrative requirements.
•  Maintains organizes and purges fiscal records for the purpose of staying in accordance with the State Records Retention Manual.
•  Manages and oversees the InTouch Point of Sale System and handles funds (e.g. payments, fees, InTouch Point of Sale System) for the purpose of receipting transactions, preparing and executing bank deposits and maintaining accurate records of revenues, as well as provides training and guidance to users, as deemed necessary.
•  Monitors district funds and deposits with the County Treasurer on a weekly basis for the purpose of ensuring adequate cash flow and maximum return on investments.
•  Monitors, analyzes and reconciles program expenditures on a regular basis and submits monthly claims for all required grants for the purpose of ensuring accurate fiscal practices are followed as related to the maintenance of services and/or programs.
• Monitors, performs and provides support for all payroll processing and accounting functions for the purpose of ensuring that accurate fiscal practices are followed.
•  Organizes training and regular collaboration meetings for secretarial employees and other employees for the purpose of acquiring accurate information and demonstrating proper bookkeeping and consistent processing procedures related to various accounting systems.
• Oversees ASB financial activities performed at school sites (e.g. building audits, WesPac entry, InTouch, etc.,) for the purpose of reviewing activities and ensuring compliance with District procedures and legal mandates.
•  Performs a variety of fiscal processes (e.g. maintains general ledger and ensures accurate entries; provides proper classification and account codes; Prepares financial analyses/reconciliations; Researches/reviews transactions; Advises on proper coding; Ensures financial records reconcile with County Treasurer; Prepares periodic/annual financial statements/notes; Monthly financial reports/SEFA reports; Works w/Executive Director on annual closing of accounting records, Financial statement preparation) for the purpose of ensuring accounting accuracy and legal compliance.
• Prepares journal entries and budget transfers, as applicable, for the purpose of ensuring accounting transactions are fiscally accurate.
• Performs monthly reconciliations of bank accounts, and performs replenishments for revolving funds, as applicable, for the purpose of ensuring financial activity is accurate, expenses are within budget limits and/or fiscal practices are followed.
•  Prepares a wide variety of reports and written materials (e.g. budgets, tax reports, quarterly reports, treasurer reports, closing reports, financial statement notes, unemployment and L & I report, apportionment, cash transmittals, etc.) for the purpose of documenting activities, providing written reference, conveying information and/or complying with financial, legal and administrative requirements.
•  Processes a variety of fiscal information (e.g. receivables, account adjustments, grant expenditures, payments, stop payments, budget data, financial data, staffing data, etc.) for the purpose of updating information and/or authorizing final action in accordance with District policy.
•  Provides support and accounting functions for the purpose of tracking and reporting of expenditures for construction projects associated with bond issues.
• Responds to inquiries (verbal and written) from a variety of sources (e.g. District employees, ESD staff, auditors, etc.) for the purpose of resolving problems, providing information and/or referring to appropriate personnel.
• Serves as the main contact for outside auditors during annual audits involving fiscal information as necessary, for the purpose of providing supporting analyses and schedules, assisting auditors by researching issues, creating reports, and responding to audit requests and recommendations
•  Supports the Executive Director of Finance and Operations for the purpose of providing assistance with administrative functions.
• Works collaboratively with the Executive Director for the purpose of developing the annual budget, budget extensions, and related projections/reports. Also, maintains a district chart of accounts.
• Works collaboratively with the Executive Director on financial projections and estimates for the purpose of preparing for collective bargaining.

EDUCATION AND EXPERIENCE:

• BA/BS in Accounting, Finance, Business Administration or a closely related field, two years of progressively responsible experience. 
• Relevant professional experience may substitute for education. 
• Successful experience working in accounting, purchasing and payroll or a related field.

 SKILLS, KNOWLEDGE AND ABILITITES:

SKILLS are required to perform multiple, technical tasks with a need to periodically upgrade skills in order to meet changing job conditions. Specific skill-based competencies required to satisfactorily perform the functions of the job include: adhering to legal statutes; organizational rules, etc.; performing accounting procedures; performing standard bookkeeping; planning and managing projects; PowerPoint - Basic; preparing and maintaining accurate records; Spreadsheet/Excel - Advanced Skills; using pertinent software applications; Word Processing –

KNOWLEDGE is required to utilize theoretical mathematical concepts; read technical information, compose a variety of documents, and/or facilitate group discussions; and understand complex, multi-step written and oral instructions. Specific knowledge-based competencies required to satisfactorily perform the functions of the job include: accounting/bookkeeping principles; financial practices; basic office computer; concepts of grammar and punctuation; standard office machinery.

ABILITY is required to schedule a number of activities, meetings, and/or events; often gather, collate, and/or classify data; and consider a number of factors when using equipment. Flexibility is required to work with others in a wide variety of circumstances; analyze data utilizing defined but different processes; and operate equipment using a variety of standardized methods. Ability is also required to work with a wide diversity of individuals; work with a variety of data; and utilize a variety of job-related equipment. Problem solving is required to analyze issues and create action plans. Problem solving with data requires independent interpretation of guidelines; and problem solving with equipment is moderate. Specific ability-based competencies required to satisfactorily perform the functions of the job include: adapting to changing work priorities; being attentive to detail; communicating with diverse groups; establishing and maintaining effective working relationships; maintaining a professional work environment; maintaining confidentiality; meeting deadlines and schedules; working as part of a team; working with detailed information/data; working with frequent interruptions; Responsibilities include: working under limited supervision following standardized practices

CONDITIONS OF EMPLOYMENT:

• Full-Time, 260 Days/Year, Non-Represented, FLSA exempt.
• Holidays, vacation and sick leave and benefits in accordance with the Ellensburg School District Non-Represented – Exempt Contract. 
• Salary: $95,000-$110,000

WORKING ENVIRONMENT

• The usual and customary methods of performing the job functions require the following physical demands:  some lifting, carrying, pushing and/or pulling; and significant fine finger dexterity. 
• The job generally requires sitting, walking and standing and is performed in a clean and healthy environment.
• Experience frequent interruptions; substantial requirement to work with inflexible deadlines; required to travel to district and community sites; required to attend evening meetings; required to work extended hours as needed

This job description is not an employment agreement or contract. Ellensburg School District administration has the exclusive right to alter this job description at any time without notice.  The statement contained herein reflects general details as necessary to describe the primary functions of this job, the level of knowledge and skill typically required and the scope of responsibility, but should not be considered an all-inclusive listing of work requirements.  Individuals may perform other duties as assigned including work in other functional areas to cover absences or relief, or equalize peak work periods or otherwise balance the workload.